What I think you shouldn’t have missed last week…

There is no better way to start the week then reading last week’s best business, marketing and PR pieces! So let’s kick this week off with a few reading recommendations!

Guest blogger Lena West explores The Unfortunate Burden of Poor Social Media Examples on LipSticking, discussing how bad examples seem to weigh a lot more than the overwhelmingly numerous good examples of businesses using social media.

Do you know what the difference between reach, outreach and reaching out is? Liz Strauss explains it in a great piece, stressing the importance of reaching out and connecting with someone, building a valuable relationship.

Once again proving there are things to be learned and to be successfully applied to your business virtually anywhere, Karen Swim shares 5 Sweet Business Lessons from the Cake Boss. Continue reading

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Regardless of the line of business you’re in, you’re bound to run into a few customers who will put your patience and communication skills to test. Some need you to spend more time explaining what you’re doing than actually doing your job, others think they know your profession better than you do, some will take too long to respond when there’s an emergency at hand. But when it comes to public relations and nightmare customers, these are the ones we fear most.

1. The DIY customer

When something’s going on, why bother talking to the PR guy in your company or to the company you pay to handle such issues? Go ahead and make your own statements, release them and then have the people you initially ignored clean your mess. Think of the Cleavland Cavalier owner who decided a post attacking LeBron James was a good reaction to the player’s decision to choose another team. Continue reading

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People have the habit of complaining about products and services online. When the complaints are relevant and an apology is needed, company representatives often post them on the blog where the initial problem was revealed. While some are great and solve the problem while both gaining the support and admiration of the blogger in question, others fail. After looking into a few of these apologies and trying to understand where people most commonly go wrong, I have rediscovered the art of writing effective replies to people’s problems.

But before I start, if you’re wondering why you should apologize in the first place, it’s because news travels fast online, if the problem is significant, there are great chances more people will complain and all that negativity will pop up when potential customers look you up online. You shouldn’t apologize for nonsense and give credibility to shady bloggers and nonexistant issues, but when the problem is real, you need to solve it, apologize for the inconvenience and let people know it has all been taken care of.

Here are a few tips for writing apologies that will help your company and not worsen the situation instead:

1. Recognize the problem and give it due consideration

Some apologies fail because while they say the “I’m sorry”, they fail to focus on the problem and the discomfort experienced by the customer. Instead, they rush through the apology and the unpleasant situation and focus on what the customer should have done, the proper channels to report the problem and how they can solve future problems. This is all wrong because if you’re replying, it’s clear the online piece of posting has reached its goal of making the issue known. Writing an apology that says this is not the right way and you won’t do much about it makes you look bad! Continue reading

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You might have an amazing product or service. You might have done a great job promoting it, everybody knows it, they can see it everywhere and new customers are likely to recommend it. But if the customer service you offer is faulty, say goodbye to repeat customers and to long term deals. Because no matter how good, affordable, innovative, useful your product is, there always are problems! In a perfect world, there wouldn’t be, but in ours, there are. And what happens when your customer has a problem is what turns your relationship with them into a long term one. Yet here’s where most businesses fail! Continue reading

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I know a lot about the pressure in a customer support department! I know about the large number of emails, chats and phones an engineer needs to handle! I know how vague customer requests can be. But under all that stress and all that pressure and in that awful race against time, one rule still needs to be complied with: before starting to write the reply to an email inquiry, stop and read the initial message and make sure you understand it.

If it’s vague, ask for details. If you don’t get it, ask a colleague for help (support teams are usually quite tight and help each other a lot). Whatever you do, do not reply to the email when you don’t fully understand it. Don’t rush into sending a reply, just to tick another email off the target when you think you know what the customer is asking.

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